Everhour pricing in 2026: the Team plan and 5-seat minimum
Everhour has one paid plan. Team costs $8.50 per seat per month billed yearly, or $10 billed monthly, with a 5-seat minimum, so the smallest paid account is $510 a year or $50 a month. Integrations with Asana, ClickUp, Jira and the rest are included in that price, not sold as add-ons. The free plan covers up to 5 seats but has no integrations, billing or invoicing, and Custom pricing starts at 50 seats.
How much is Everhour per seat?
$8.50 per seat per month if you pay for the year, or $10 if you pay monthly. That is the only paid price Everhour publishes. The yearly rate is exactly 15% off the monthly one, it is paid up front, and Everhour does not refund unused months if you cancel. Prices are in US dollars and Everhour only takes card payments.
| Plan | Billed yearly | Billed monthly | Seats | What you get |
|---|---|---|---|---|
| Free | $0 | $0 | Up to 5 | Time tracking, projects and tasks, unlimited reports without financial figures, data export |
| Team | $8.50 per seat a month | $10 per seat a month | Minimum 5, no maximum | Everything: native integrations, billable rates, budgets, invoicing, expenses, time approval, time off, scheduling, SSO and advanced permissions |
| Custom | Quote | Quote | Minimum 50 | Everything in Team, plus volume discounts, demos, faster priority support and a dedicated manager |
Everhour's pricing page promises no upsells and no feature gating, and between the paid options that holds up. There is no feature ladder to climb and nothing is sold as an add-on, so the seat price is the whole bill. The gating that does exist sits between Free and Team, and it is a big one: almost everything that makes Everhour worth choosing is on the paid side of it.
Why do small teams pay for five seats?
Because Team has a 5-seat minimum on both monthly and yearly billing. Everhour describes it as a minimum usage fee: a team of two or three can use the plan, but it is charged for five. The smallest paid Everhour account is therefore $42.50 a month on yearly billing, paid as $510 for the year, or $50 a month paid monthly.
For a three-person studio that works out at $170 per person per year, two-thirds more than the headline seat price suggests. Above five people the minimum stops mattering, and each extra person adds $102 a year on yearly billing.
Three billing rules from Everhour's pro-rating help are worth knowing before you invite anyone:
- Seats and people are counted separately: deleting or deactivating someone does not remove their seat. That makes it easy to replace a leaver without a new charge, and just as easy to keep paying for an empty seat until the owner reduces the count on the billing page.
- New people are charged straight away: adding someone mid-period is prorated and charged immediately, whether or not they have accepted the invitation. Everhour suggests adding people in one batch to avoid a string of small charges.
- Removing a seat gives credit, not cash: the unused part is credited to your Everhour account and used against later charges.
One thing works in your favour. Everhour seats are only needed for people who track time or use Everhour's features, not for everyone in your project tool. A 15-person Asana workspace where four people never log hours needs 11 Everhour seats, not 15.
What do you get on Everhour's free plan?
A basic tracker for up to five people. The free plan covers time tracking, unlimited internal projects with their tasks, unlimited reports without financial figures, and data export. Everhour's help article on plans and the pricing page both say it has no integrations.
The list of what Free leaves out is long. Integrations, billing, budgeting, invoicing, time approval, time off, expenses and advanced permissions all need Team. In practice that means no timer inside Asana or ClickUp, no billable rates and no invoices, which are the reasons most people look at Everhour in the first place.
Two rules make the free plan harder to fall back on than it looks:
- The trial can lock you in: the 14-day trial includes everything. If you connect an integration during it, you need Team to keep using it, and moving to Free afterwards means asking support to remove the integration and all its synced data by hand.
- There is no way back: once you pay for Team, you cannot downgrade to Free, either after the trial or later.
Free makes sense for a team of up to five that wants to log hours in Everhour's own web app and does not bill from it. If you were looking at Everhour for the Asana or ClickUp integration, the free plan is not that product.
Are the Asana, ClickUp and Jira integrations extra?
No. Every integration is included in the Team seat price, and none is available on Free. There is no per-integration fee, so connecting Asana, Jira and GitHub at once costs the same as connecting one of them. Integrations are the main thing the Team plan sells.
Everhour's integrations page splits them into two kinds:
- Native integrations: Asana, ClickUp, Jira, Trello, Basecamp, Linear, monday.com, Notion, Wrike, Teamwork, Todoist, GitHub, GitLab and Bitbucket on the project side, plus QuickBooks, Xero, FreshBooks, Deel, Slack, Insightly and Zapier. These sync automatically: for the project tools, project names, task titles and tags come across without anyone copying them, and in Asana custom fields do too.
- Website integrations: tools such as Figma, HubSpot, Zendesk, Gmail and Google Docs, where Everhour's browser extension adds a timer to the page without a deeper sync.
With a native integration, Team puts Everhour's controls into the project tool itself. In Asana that means a timer on each task, estimates per person, a timesheet in the sidebar, project budgets by hourly rate, fixed fee or non-billable time, alerts at 50%, 80% or a threshold you set, and a project summary of time against budget. Reports can group by any Asana custom field, such as client or project phase.
Two details are easy to miss. The in-tool controls appear through Everhour's free browser extension, so only people on your Everhour team who have it installed see time data inside Asana, and it does not work in Asana's desktop or mobile apps. And Everhour also sells a separate Trello Power-Up, billed on its own after a 14-day trial, whose free plan has been discontinued. That is a different product from the Trello integration included in Team.
What will a 5-person agency and a 15-person team pay?
A five-person agency pays $510 a year on yearly billing or $600 a year paying monthly. A 15-person team pays $1,530 or $1,800. Because nothing is sold as an add-on and nothing is metered, those figures are the full Everhour bill, before whatever you already pay for your project tool.
| Team | Billed yearly | Billed monthly |
|---|---|---|
| 3 people, charged as 5 seats | $510 a year ($42.50 a month) | $600 a year ($50 a month) |
| 5-person agency | $510 a year ($42.50 a month) | $600 a year ($50 a month) |
| 15-person team | $1,530 a year ($127.50 a month) | $1,800 a year ($150 a month) |
| 15-person workspace, 11 who track time | $1,122 a year ($93.50 a month) | $1,320 a year ($110 a month) |
For the agency, the free plan is not a real option. Billing clients needs rates and invoices, and both are Team features, so $510 a year is the realistic floor. If two of the five are contractors who only log hours, they still take full seats, because Everhour has one seat price.
Yearly billing saves $90 a year for five seats and $270 for fifteen. The catch is the up-front payment with no refund, so paying monthly for the first few months is a reasonable way to be sure before committing. The flat price is a genuine strength next to Harvest's usage-based billing, where the number of projects and clients you track can move the bill.
When is a timer inside your project tool worth paying for?
When the project tool is where the team actually works all day, and you want time tied to its tasks. Everhour's value is that nobody rebuilds the project structure in a second app: tasks, estimates and budgets live where the work is planned, and the hours land against them without copying.
Worth considering -> teams that plan every job in Asana, ClickUp or Jira and want estimate against actual per task, project budgets with alerts before they run out, and reports grouped by the custom fields they already maintain. Fixed-fee agencies that need to see when a project is eating its margin fit here, and so do teams where several people work on the same task and each needs their own estimate.
Harder to justify -> teams that bill clients by the hour and mostly need accurate hours by client, a weekly check and an invoice. Their time follows the client, not the task, so the deep sync is the part they pay for and use least. The same goes for a team of two or three paying for five seats, and for anyone whose project tool is not one of the native integrations.
Reviews on G2 and Capterra point the same way. Most of the praise is for the Asana and ClickUp integration, which reviewers say feels like part of the tool and cuts out manual tracking. The complaints are mostly about cost, including paying full price for contractors who only track basic hours, plus a Basecamp integration that is thinner than Asana's, untidy spreadsheet exports and timers that depend on the extension.
Who is better off with a standalone tracker?
Teams whose billing runs on clients and hours rather than tasks and estimates. A standalone tracker keeps its own short list of clients and projects, set up once, and does not need to mirror your project tool. If that list is all your invoices ever need, you are not paying for the sync.
Timen is one option for that group. It is free for the whole team, with no seat minimum and no limit on users, projects or time entries. It covers a timer, manual entries, a calendar, reports and invoices built from tracked time in ten layouts, which download as a PDF or CSV or go straight to QuickBooks Online, Xero, FreshBooks or Wave.
The honest difference is in the project tool. Timen's browser extension for Chrome and Firefox puts a start button on task pages in more than a hundred tools, including Asana, ClickUp, Jira and Trello, and copies the task title into the entry. Where the page shows a project name that matches a Timen project, that project is picked automatically. That is where it stops. It does not sync your projects or tasks, does not write time back into the task, and shows no estimates, budgets or timesheets inside Asana or ClickUp. The hours live in Timen.
Timen also leaves out things Everhour's Team plan includes: budgets and estimates, timesheet approvals, time off, expenses and scheduling. It cannot import Everhour data directly either, so switching means setting up clients and projects again. If those features are why you are looking at Everhour, compare the Everhour alternatives that keep them, or read Everhour against Harvest for a paid tool built around billing.
What does billing from tracked time look like without the integration?
Four steps: track billable entries, review the week, run a client report, and turn it into an invoice. The walkthrough below uses Timen's web app with sample data: a client called Northwind Studio (sample), a project called Website refresh (sample) billed at $110 an hour, and 16 entries logged from October 12 to 16 by two invented team members, Maya Lind and Sam Ortiz. None of it is a real client or real work.
1. Track billable entries
Each entry carries a description, a project, optional tags and a billable switch. Entries come from the timer, from manual entries added after the fact, or from the extension's button on a task page. Billable rates are set per person or per project, so the invoice prices the hours without extra typing. The timer list shows only your own entries, which is why the team's week gets checked in reports.
2. Review the week
Before anything is billed, an owner or admin reads the client's week in one list. The detailed report shows every entry from both people, with who logged it, the day, the times and the duration, and its status filter separates billable from non-billable time and invoiced from not yet invoiced. A missing afternoon, an entry on the wrong project or a meeting marked billable by mistake is easiest to catch here, and the steps for a short weekly review are the same in any tracker.
3. Run a client report
Reports filter by date range, client, project, person, tag and status, and group by client, project, person, tag, day or description, with a second level underneath. The summary for Northwind Studio (sample) shows the week by day and by type of work, then splits it by person and tag, with the Invoice button next to Export. Reports carry hours and shares only, never rates or amounts, so a PDF or CSV export is a record of time to send alongside the invoice, not a bill.
4. Turn it into an invoice
The Invoice button carries the report's filters into a new invoice. By default, only billable hours are included. A summary report creates one line per group; a detailed report creates one line per time entry.
Invoices created from the detailed report keep their entries linked and mark them as invoiced. Invoices created from the summary report do not update that status.
Rates and descriptions can be adjusted to fit the contract. The invoice can then be downloaded as a PDF, shared through a link the client can open without an account, or sent to QuickBooks Online, Xero, FreshBooks or Wave. The invoice help page covers each export.
The workflow stops at the invoice, and it is worth being clear about what it does not carry:
- No payroll: Timen tracks hours for billing and reporting. It does not pay anyone, calculate overtime or handle time off.
- No accounting ledger: the books stay in QuickBooks Online, Xero, FreshBooks or Wave. Timen sends the invoice there and checks the total that was booked, but it keeps no accounts of its own.
- No payment collection: there is no pay button or payment link on the invoice, only a free-text block for your bank details. Clients pay through your accounting system or bank, and the status stays Draft until you change it by hand.
- No approval step: nobody submits a timesheet and nobody approves one. The review is someone reading the detailed report, the nearest control is a time lock that stops members editing time before a set date, and there are no budgets or estimates to check the hours against.
If that list matches how your team bills, the quickest test is to run one real week through those four steps alongside whatever you use now.
Common questions about Everhour's price
- How much does Everhour cost per user?
- Everhour's Team plan costs $8.50 per seat per month billed yearly, or $10 billed monthly. Both have a 5-seat minimum, so the smallest paid account costs $510 a year or $50 a month. Custom pricing starts at 50 seats and is quoted on request.
- Is Everhour free?
- Everhour is free for up to 5 seats, with time tracking, projects and tasks, reports without financial figures and data export. The free plan has no integrations, billing, budgets, invoicing, time approval, time off or expenses, and once you pay for Team you cannot move back to it.
- Do Everhour's Asana and ClickUp integrations cost extra?
- No. Native integrations such as Asana, ClickUp, Jira, Trello and Basecamp are included in the Team plan at no extra charge, but they are not available on the free plan. Everhour seats are paid on top of your project tool's own subscription, and only for the people who track time.
- Does Everhour charge for seats nobody uses?
- It can. A team of fewer than five people pays for five seats, and removing a person does not remove their seat. The seat stays on the bill until the account owner reduces the seat count on the billing page.
- Is there a free alternative to Everhour for billing clients?
- Timen is free for the whole team and turns billable time into invoices you can download or send to QuickBooks Online, Xero, FreshBooks or Wave. Its browser extension adds a start button to Asana, ClickUp or Jira tasks, but it does not sync projects or show time inside those tools the way Everhour does.
Working out your own Everhour bill
Count the people who will actually track time, round up to five, and multiply by $102 a year on yearly billing or $120 paying monthly. That is the whole Everhour bill, because nothing on Team is extra. Then decide whether the integration is the reason you are buying. If tasks, estimates and budgets inside Asana or ClickUp are what you need, Everhour's single price is easy to plan around, and it compares well with other trackers' pricing.
If what you need is hours by client and an invoice at the end of the week, you do not have to pay per seat for it. Timen is free for the whole team, with invoicing included.