Toggl Track vs the new Toggl: what changed
Toggl now combines time tracking, project planning and capacity management in one product. Its free plan covers 3 users, compared with 5 on the old Toggl Track plan. Starter costs $9 per user per month and Premium $16, both billed annually. For a new team of four or five, that means budgeting $36 to $45 a month for Starter. If you already use Track, check your workspace terms before treating the new pricing as a change to your current plan.
What changed: Toggl Track and Toggl Plan are now one product
For years Toggl sold two products with two pricing pages. Toggl Track was the timer: free for up to 5 users, Starter at $9, Premium at $18 per user per month. Toggl Plan was a separate planning and capacity tool with its own Team and Business tiers. Teams that wanted both bought both.
The Toggl pricing page now presents tracking and planning together. Free, Starter, Premium and Enterprise divide the features by plan, so teams can compare the combined cost instead of comparing two subscriptions.
When reading older comparisons, check whether they describe Toggl Track or the combined product. The free user limit and paid features may differ.
The free plan is capped at 3 users, not 5
The free plan covers up to 3 users. Toggl states the number in its pricing FAQ, while the plan card describes it only as a limited number of users.
For new teams, that is two fewer free seats than Toggl Track offered. A four- or five-person team needs Starter at $9 per user per month billed annually, or $12 billed monthly. The total is $36 to $45 a month on annual billing, or $48 to $60 on monthly billing.
These figures describe the combined product. They do not, by themselves, show that an existing five-person Track workspace must upgrade.
What the new Toggl includes on each plan
The plans combine familiar tracking features with planning tools. Free covers basic tasks and boards; Starter adds timelines and capacity basics; Premium adds workload and profitability reporting.
| Plan | Price, annual | Tracking | Planning and capacity |
|---|---|---|---|
| Free, up to 3 users | $0 | Manual and real-time timers, focus mode, Google and Outlook calendar integrations, personal reports | Tasks, boards and task estimates |
| Starter | $9 per user, $12 monthly | Billable rates, team reports, CSV and Excel export | Timeline views, tags, milestones, PTO and public holidays, flexible hours, capacity basics |
| Premium | $16 per user, $24 monthly | Labour costs and profitability reports, timesheet approvals, data accuracy features, Jira and Asana integrations, SSO | Capacity monitoring, workload, fixed-fee projects, project dashboards with actuals against estimates |
| Enterprise | Quoted | Custom roles, dedicated support and onboarding | Custom integrations and setup |
Starter keeps billable rates, team reports and spreadsheet exports on a paid plan, with timelines and milestones included. Premium adds capacity monitoring at $16 per user per month billed annually. Teams that need tracking and planning together may find that useful. Teams that only need a timer should decide whether the extra features justify the cost.
What is free and what moved to paid
The new free plan allows fewer people but includes basic planning. The main billing and spreadsheet export features still require a paid plan.
- Still free: the timer in all its forms, focus mode, calendar integrations, and personal-level reports. These were free on Track and are free on Toggl.
- Newly free: tasks, boards and task estimates. Track's free plan had none of these; they came from Plan.
- Still paid, at Starter: billable rates, team reports, CSV and Excel export. These were Starter features on Track and stay there. The export limit is the one that catches people: a free workspace can still only get a PDF, and the routes around that have not changed.
- Paid, at Starter, from Plan: timeline views, milestones, tags, PTO and public holidays, flexible hours.
- Paid, at Premium: labour costs and profitability, fixed-fee projects, project dashboards, timesheet approvals, the Jira and Asana integrations and SSO, plus capacity monitoring and workload.
- Fewer free seats for new teams: Four- and five-person teams need a paid plan on the combined product. That is a meaningful cost difference from the old free allowance.
What should existing Toggl Track users check?
Check the plan and billing details in your existing workspace before making a decision. The public pricing page describes the combined product, but it does not establish the migration or renewal terms for every existing Track account.
A new product page is not enough evidence that your next bill will change, or that your current terms will remain the same indefinitely. If you are considering a move, compare the offer shown for your account with the features you use today.
Who may find the new Toggl a worse fit?
The clearest difference is for new teams of four or five. For teams that only need a timer, the question is whether the broader product still feels easy to use.
New teams of four or five. A five-person studio starting on the combined product needs Starter at $45 a month billed annually. The old free Track allowance would have covered that team size. This comparison does not mean existing free workspaces have automatically become paid accounts.
Teams that only need a timer. Starter includes timelines, milestones and time-off planning. Those features may be useful, but they add little value if all you need is to record hours. Try the daily tracking workflow before deciding whether the broader product suits you.
Should you stay with Toggl or compare alternatives?
If your existing Track workspace still meets your needs, there is no reason to switch based only on the new pricing page. Review any account-specific changes when they are communicated.
If you are starting with four or five people, compare Starter's $36 to $45 monthly cost on annual billing with the features you need. The Toggl plan comparison covers rates, reports and exports. Clockify's free plan covers five users, while Timen includes tracking and invoicing with no user cap. Timen does not include capacity planning, so it will not replace that part of Toggl. Compare Toggl alternatives by use case if your needs are different.
When is the combined product useful?
Consider a small consultancy that estimates work in one tool and records time in another. Its project manager needs to know whether the team can accept another engagement, while the people doing the work need a quick way to log hours. A combined product can bring those questions closer together if the planning and tracking records stay current.
For example, a project estimated at 80 hours might use 50 hours before the main review is complete. Comparing the estimate with recorded time can prompt a conversation about the remaining work. The number alone does not explain the overrun: the scope may have changed, an estimate may have been low, or some entries may belong elsewhere.
The planning side is useful when someone will maintain availability and assignments. If nobody updates time off or future work, a capacity view can look precise while describing an out-of-date plan. Test that maintenance work alongside the timer, rather than assuming that combining the products removes it.
For a freelancer who only needs to record billable hours and send a monthly report, this may be more structure than necessary. Compare the daily task you need to complete with the features in the plan. You do not need a capacity dashboard merely because it is included.
How to test the new setup before changing your workflow
Use one representative project, including the report or billing handoff at the end. Add a few ordinary tasks, record time from the devices your team uses and correct an entry. Then check whether another person can understand the report without an explanation from the person who prepared it.
If planning is part of the decision, add an estimate and a period of unavailability. Review what happens when the work takes longer than expected. This shows whether the combined setup helps with an actual staffing decision, rather than simply offering another view of the same tasks.
For an existing account, record the plan name, billing term and features currently available before accepting a new offer. Compare the account-specific terms with the new plan, including the user count and renewal date. Keep that comparison separate from a new-workspace trial, which may have different limits.
If you decide to switch tools, test your historical data as well as new entries. Check project and client names, billable status, durations and the reporting period. A file that imports successfully can still produce a different total if fields or time zones are interpreted differently.
Choose a clear date for entering new time in the new setup. Keep the earlier records available for reference, and tell the team where corrections to old entries should be made. A short, agreed transition process reduces the chance of hours being logged twice or missed between systems.
What to consider before choosing
The combined Toggl offers more planning features and a smaller free allowance than the old Track plan. New teams of four or five should compare the cost of Starter with what they actually need. Existing users should base their decision on their own workspace terms.
If you only need tracking, reports and invoices, Timen is free with no user cap.